This is a personal and subjective format (or layout) for describing items. It therefore varies from person to person and organization to organization. The purpose of this format is to provide an easy and systematic way to describe a system, equipment, mechanism, assembly, machine, tool, device or any other items. This can be helpful when you are preparing for an oral board, presentation, lecture or any other discussions that has to do with speaking. It is beneficial for teachers, speakers, presenters, salespersons, subject matter experts or anyone that find it useful. This format can also be used for technical report writing.
Sample Item Description Format:
PUMP DESCRIPTION FORMAT
- Purpose
- Capacities (figures, numbers)
- Capabilities (uses)
- Main Components (parts)
- Preparations
- Permissions (approvals) required for operations
- Startup
- Operation
- normal
- backup
- standby
- emergency
- Limitations
- Safety
- Monitoring
- Alarms
- Warnings
- Indications
- Maintenance
- oil
- lubrication
- service
- Authorities for inspection, repair, replacement & maintenance
- Problems & Causes
- Troubleshooting (corrective actions & remedies)
- Shutdown
Sample item: Boiler Feed Boost Pump
Purpose: deliver feed water from storage tank to main feed pump
Pump type: centrifugal
Capacity: 350 gpm
Speed: 1800 rpm
Power input: 35 HP, 440 V, 60 Hz, power factor 0.8
Suction pressure: 30 psi
Suction type: single suction
Suction flow: axial
Discharge pressure: 60 psi
Discharge flow: radial
Stages: 2 stage
Shaft: horizontal mount
Seal: shaft sealed with packing
Coupling: directly coupled to motor
Lubrication: oil-lubricated bearings
Startup:
- remote
- automatic
- manual
Operation:
- normal: motor-driven pump #1 running, motor-driven pump #2 standby
- emergency: diesel-driven pump
Monitoring:
- pressure gauges
- sound alarms
- warning lights
- indicator lights
Safety: overspeed trip
